Privacy Policy

EGE GAZ A.Ş.
PUBLIC DISCLOSURE OF PROTECTING PERSONAL DATA  

The protection of basic human rights and freedoms–including but not limited to the protection of privacy, personal information security and protection, and respect for ethical values–is a principle of the utmost priority for Ege Gaz A.Ş. (Company). In line with this, we process and protect the personal data of all persons associated with the Company, including those who benefit from our products and services, in accordance with the requirements of the Protection of Personal Data Act Statute 6698 (“KVKK”) .

Purpose of Personal Data Processing

Your personal data is processed in accordance with KVKK, for the following;

• Providing/procuring any products and services that are provided/procured by our Company or by any affiliate or subsidiary which is directly or indirectly associated with our Company (any member of the Çolakoğlu® Group of Companies) and to carry out such operations as may be required for this.

• Communicating with you regarding the products and services offered / supplied in the presence of your explicit consent, ensuring the legal and commercial security of our Company, Çolakoğlu Group Companies and persons in business relations with our Company,

• Customer / supplier / business partner (authorized or employees) evaluation processes of our Company and Çolakoğlu Group Companies (reputation research processes, event management, legal compliance process, auditing, financial affairs and so on)

• Determining and implementing our Company's commercial and business strategies,

• Carrying out the necessary work to benefit from the products and services offered / supplied by our Company and Çolakoğlu Group Companies, in order to ensure the execution of the principles and policies of our Company thru our business units

• Recommending you the products and services offered by our Company by customizing them according to your tastes, usage habits and needs, to increase customer satisfaction, to be able to know our customers and to use them in various marketing and advertising activities with customer environment analysis, and in this context, arrange electronic and / or physical surveys through contracted organizations

• Ensuring the legal and commercial security of our Company, the Çolakoğlu Group Companies and those who have business relations with our Company

• Ensuring and overseeing the physical security of any premises that belong to our Company

• Planning and execution of information systems processes,

• Ensuring the data exchanged within legal, technical and administrative consequences are accurate and up-to-date,

• Processing in printed or wet signed in electronic format either automatic or non-automatic, to ensure legal and contractual obligations as per principles and policies of our Company.

Conveying Your Personal Data to Others

EgeGaz may transfer your personal data within the scope of the Act ,other legislation and the framework of the above purposes, to the relevant persons and organizations listed below in Turkey and abroad:

• The Company’s direct and indirect shareholders, affiliates and subsidiaries,

• Suppliers, individuals or organisations which it obtains consultancy or service, with exclusive right to make a confidentiality agreement.

• Business partners, suppliers, legally authorized public institutions and private persons.

Methods and Legal Reason for Collecting Personal Data

Your personal data may be collected in any manner or form, be it written, verbal, electronic, or otherwise, from our Company’s units, from group companies with which our Company has business relations, from websites, social media channels,third parties and legally - authorized agencies and organizations.

Your personal data will be collected, used, recorded, stored in accordance with the Act and good faith, in connection with and limited to the legitimate purpose clearly stated above, within the framework of the principle of proportionality, by giving written information to the personal data owners in a clear and understandable manner, and by obtaining their express consent if necessary, and will be processed.

Your personal data may be processed and made accessible to the individuals and organizations indicated above, as stipulated in KVKK article 5/2, in situations where:

• In case it is clearly stipulated in the Acts,

• It is essential in order to protect the life or physical wellbeing of the data owner or of any other person who is physically incapable of giving consent or whose consent is not deemed to be legally valid,

• Provided that it is directly related to the establishment or performance of a contract, it is necessary to process the personal data of the parties to the contract,

• It is mandatory for the data controller to fulfill his legal obligation,

• The data owner has already made the data public themselves,

• Data processing is mandatory for the establishment, use or protection of a right,

• On condition that it shall not be detrimental to the fundamental rights and liberties of the data owner, the data needs to be processed for the sake of the legitimate interests of the data controller.

Retention Period of Personal Data

While determining the retention period of your personal data, the liabilities brought by legal regulations are taken into consideration. Apart from legal regulations, the retention period is determined by considering the purposes of processing personal data. In the event that the purpose of data processing disappears, the data will be deleted, destroyed or anonymized, unless there is another legal reason or basis that allows the data to be kept.

In situations where the reason for processing your personal data no longer exists or legally-mandated or Company-defined retention periods have expired, your data may be retained only if it might serve as evidence in potential legal disputes or if it might be used to assert or defend a right associated with the data.
In the establishment of the periods here, although the time-out periods for claiming the mentioned right and the time-out periods have passed, the storage periods are determined based on the examples made in the requests made to our Company on the same issues.In this case, the stored personal data are not accessed for any other purpose, and access to relevant personal data is provided only when it is required to be used in the relevant legal dispute.
Here too after the aforementioned period expires, personal data are deleted, destroyed or anonymized.

The Rights of Data Owner

Under Article 11 of the KVKK, you have the right to apply to our Company in order to;

• Learn whether your personal data are processed or not,

• Request information if your personal data have been processed,

• Learn the purpose of processing your personal data and whether they are used appropriately for the purpose,

• Know the third parties in the country or abroad to whom your personal data has been transferred,

• Request correction of your personal data if it is incomplete or incorrectly processed, and to request notification of the transaction made within this scope to third parties to whom personal data are transferred,

• Request the deletion or destruction of your personal data in the event that the reasons requiring its processing disappear, despite the fact that it has been processed in accordance with the provisions of KVKK and other relevant Acts, and to request the third parties to whom the personal data has been transferred,

• Object to the emergence of a result against you by analyzing your processed data exclusively through automated systems and

• You have the right to demand compensation in case you suffer damage due to the illegal processing of your personal data.

If you wish to exercise any of your rights indicated above, you should obtain a copy of application form from our website at www.egegaz.com.tr, fill it out indicating how you are exercising your rights under Article 11 of the KVKK, sign it, and submit it along with proof of your identity in one of the following ways:

- You may deliver it in person or have it sent through a notary public to the Company’s Rüzgarlıbahçe Mahallesi Kavak Sokak No: 16 Kat: Z Kavacık, Beykoz, İstanbul address;

- You may send it electronically, in which case the form should be printed, filled out, and forwarded by you to egegaz@hs02.kep.tr using a registered electronic mail address (registered email), a secure electronic signature, a mobile signature, or an email address which you have already declared to our company and which has been registered by our Company.

In order to respond to your requests properly, it is recommended that the content of the request be communicated clearly, understandably and, if possible, by specifying the date.

You can find more detailed information about your Personal Data as well as the application form on our Company's website at www.egegaz.com.tr.

Data Controller:
EGE GAZ A.Ş.
İstanbul Ticaret Sicil Müdürlüğü - 404404
Rüzgarlıbahçe Mah. Çam Pınarı Sk. No: 1 İç Kapı No: 6 Beykoz / İSTANBUL
www.egegaz.com.tr